Due to growth, Health Window is looking for another experienced Operations Manager who can lead our call center representatives to better performance and improve service quality, leading to customer growth.

The suitable candidate will assist in establishing objectives, provide representatives with opportunities to expand their knowledge of services, products, and troubleshooting techniques, analyze and utilize call center data to focus on improving KPI-driven performance and processes to better support customers/patients.

Responsibilities:

• Manage operations and teams – hourly, daily, and monthly KPIs
• Hiring, training, coaching, and leading call center agents
• Contribute to improving our services
• Answering agents’ questions, guiding them through difficult calls or issues, diffusing angry customers, or handling issues that cannot be fielded by agents
• Leading team meetings, asking questions to better understand the calls agents are receiving, educating and coaching agents regarding processes and practices, and explaining expectations
• Assisting other management team members in identifying trends and establishing call center goals
• Ensuring agents are achieving desired service levels and taking corrective action as needed
• Preparing reports, analyzing call center data, and taking appropriate actions to improve processes, ensure resources are properly allocated, and maximize efficiency and customer satisfaction
• Attending to important tasks or projects to support agents and call center operations

Requirements:

• University degree in a related field
• At least 3 years of experience as a call center manager or supervisor preferred
• Experience in the Pharmaceutical and/or Pharmacy Industry would be beneficial
• Languages: fluent in Afrikaans and English (writing, reading, and speech)
• Experience working with Microsoft Office, specifically Excel
• Data analysis experience and proficiency in data analytics (crucial)
• Ability to multitask and remain calm under pressure
• Exceptional interpersonal, customer service, problem-solving, verbal and written communication, and conflict resolution skills
• Knowledge of management and customer service principles
• Strong coaching and leadership skills, ability to motivate employees
• Decisiveness and attention to detail
• Proficiency with the necessary technology, including computers, software applications, phone systems, etc.
• Polite, professional phone voice
• Excellent leadership skills